Loans Procedure
This following defines the procedures used for the loan of items held in the Library.
1. Borrowing Policy
Items can be borrowed for the period as indicated:
| Item | Borrowing Period |
|
Main Collection, Hewett Collection, Audiovisual CDs |
4 weeks |
|
Reserve Collection, Equipment, DVDs |
Overnight & over the weekend |
|
Journals, Special Collections, Reference Collection, Standards |
Generally not for loan |
2. Eligibility
a) ACO members (including student members) and staff are able to use the Library and borrow items.
b) Borrowers need to apply to be registered on the First database in order to borrow items.
c) A Library Card is issued to ACO student members.
3. General Borrowing Conditions
Loans vary for different borrowers and Collections as follows:
| Item | Members and Staff | Students (Undergrads) | Students (Postgrads) |
|
Main Collection, Reserve Collection and Equipment |
Yes | Yes | Yes |
|
Journals |
No | No | Yes* |
| Reference Collection | No | No | Yes* |
| Special Collections | No | No | No |
* On the condition that Journals are returned within 24 hours. Must sign the Journal Register (in/out).
4. Loan Terms
The loan period and terms vary, according to the Collection and borrower category, as follows:
| Main Collection | Members and Staff | Students (Undergrads and Postgrads) |
| No of items | 5 | 5 |
| Loan period | 4 weeks but can borrow for longer period if no other demand | 4 weeks |
|
No of renewals |
2 renewals and longer if no other demand |
2 renewals and longer if no other demand |
| Reserve Collection |
Members and Staff |
Students (Undergrad) | Students (Postgrads) |
|
No of items |
2 | 2 | 2 |
|
Loan period |
Overnight or longer if no other demand |
Overnight |
Overnight |
|
No of renewals |
up to 3 renewals, provided no other demand |
2 | 3 renewals and more if no other demand |
5. Holding Reserve Books
Only books from the Reserve Collection and equipment can be reserved.
Reservation is valid for the day until 4.45pm. If the item is not collected by 5.oopm it can be borrowed by others.
6. Return of Items
Borrowed items should be returned to the reserve window when the window is open.
At other times, items should be placed in the Returns Box (or if it does not fit, to Library staff).
7. Late Returns
The following charges apply to late returns:
| Item | Charge |
|
Reserve Collection and Equipment |
0.50 per day |
|
Main Collection |
0.50 per day |
8. Loss or Damage of Items
Any items that are lost or damaged must be reported immediately to the Librarian in order for a replacement to be purchased. The replacement cost is the responsibility of the borrower and an invoice will be issued accordingly.
